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====== Formatting Figures ====== | ====== Formatting Figures ====== | ||
+ | === Introduction === | ||
- | ===Introduction=== | + | Ensuring that figures/ |
- | Ensuring that figures/ | + | |
- | + | ||
- | Note: This is not an exhaustive tutorial and some self-education may be required in order to become proficient with image editing software. Contact John Pederson (jpederson@supedit.com) for any questions regarding image editing or related software usage. | + | |
---- | ---- | ||
- | ===Getting started=== | + | === Installing GIMP === |
- | - Install GIMP. GIMP is a free and open-source image editing software for image manipulation and editing (https:// | + | |
- | * Windows 10: https:// | + | * GIMP is a free and open-source image editing software for image manipulation and editing ([[https:// |
- | * Mac: https:// | + | |
- | * Task-by-task tutorials for beginners: | + | |
- | https://www.youtube.com/ | + | |
- | * General tutorial | + | |
- | https:// | + | |
- | Note: If you already have Photoshop and are experienced with image manipulation using the software, you may absolutely use it. However, SME does not currently pay for Photoshop/Adobe subscriptions. If you are currently paying | + | - Windows 10: [[https:// |
- | | + | - Mac: [[https:// |
- | 3. Adjust your Microsoft PowerPoint settings to export images at high resolution of your choice. The following video tutorial demonstrates how to do this: https:// | + | - Task-by-task tutorials |
- | The highest resolution supported by Microsoft 365 is 1000dpi. The flip-side to setting a 1000dpi | + | - General tutorial |
- | 4. Login to Lucidchart: | + | |
- | Username: research@supedit.com | + | === PowerPoint Settings === |
- | Password: Litreview | + | |
- | Note: Make sure you sign in with Google (see image below): | + | * Adjust your Microsoft PowerPoint settings to export images at high resolution of your choice. The following video tutorial demonstrates how to do this: [[https:// |
- | + | | |
- | This is an excellent resource for making flowcharts and diagrams! There are many useful templates that are not provided in PowerPoint. However, you may choose PowerPoint for creating figures if preferred. | + | |
- | 5. Download and save the PRISMA diagram template: http:// | + | |
- | A PRISMA diagram should be included for all systematic reviews and meta-analyses. Some journals require PRISMA diagrams in this specific template, others may not require them so long as the flowchart provides necessary details. In general, it is easiest to use the template to create PRISMA flowcharts. | + | A PRISMA diagram should be included for all systematic reviews and meta-analyses. Some journals require PRISMA diagrams in this specific template, others may not require them so long as the flowchart provides necessary details. In general, it is easiest to use the template to create PRISMA flowcharts. |
- | 6. Before editing/ | + | |
+ | * Before editing/ | ||
---- | ---- | ||
- | ===Standard Operating Procedure=== | + | === Standard Operating Procedure === |
- | * Carefully read journal instructions before any photo editing task. Make sure to strictly adhere to all requirements noted in the journal’s guidelines for authors. Note the following details: | + | |
+ | * Carefully read journal instructions before any photo editing task. Make sure to strictly adhere to all requirements noted in the journal’s guidelines for authors. Note the following details: | ||
* Required file format for different types of artwork | * Required file format for different types of artwork | ||
- | * Requirements for file naming | + | * Requirements for file naming |
* Requirements for maximum file sizes (e.g., maximum of 50 MB per file) | * Requirements for maximum file sizes (e.g., maximum of 50 MB per file) | ||
- | * Required font styles | + | * Required font styles |
* Resolution for each type of artwork | * Resolution for each type of artwork | ||
* Recommended/ | * Recommended/ | ||
- | * Recommended/ | + | * Recommended/ |
* Color scheme (RGB, CMYK, Greyscale, etc.) | * Color scheme (RGB, CMYK, Greyscale, etc.) | ||
* Maximum number of panels allowed | * Maximum number of panels allowed | ||
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- | ===Method of submitting files=== | + | === Method of submitting files === |
- | * Check that the files sent by the project manager are suitable for image editing and are the highest quality available; sometimes you may need more information or original high-resolution files. This step also helps with setting a time estimate/ | + | |
- | * Save the original files and edited files separately and upload them to the relevant client folder in the SME Shared Projects Drive; they may be required later or for a resubmission. Within the client folder, create a subfolder labeled “Figures” to store figures. | + | * Check that the files sent by the project manager are suitable for image editing and are the highest quality available; sometimes you may need more information or original high-resolution files. This step also helps with setting a time estimate/ |
- | * Enact basic journal requirements. Most editing tasks will require a combination of the tools and functions described in Section I. | + | * Save the original files and edited files separately and upload them to the relevant client folder in the SME Shared Projects Drive; they may be required later or for a resubmission. Within the client folder, create a subfolder labeled “Figures” to store figures. |
- | * Generally make the figures look clean and with good aesthetic. For example, you may need to resize certain elements, change color scheme, remove wordy or extraneous bits, etc. Clarity (e.g., figure is completely readable in its final size and resolution) and consistency (e.g., same font styles are used throughout the figure) are your two best friends when it comes to proper image editing. | + | * Enact basic journal requirements. Most editing tasks will require a combination of the tools and functions described in Section I. |
- | * Always make sure that image quality did not get impaired when making adjustments. An easy/ | + | * Generally make the figures look clean and with good aesthetic. For example, you may need to resize certain elements, change color scheme, remove wordy or extraneous bits, etc. Clarity (e.g., figure is completely readable in its final size and resolution) and consistency (e.g., same font styles are used throughout the figure) are your two best friends when it comes to proper image editing. |
- | * Always ensure that formatting does not interfere with image integrity/ | + | * Always make sure that image quality did not get impaired when making adjustments. An easy/ |
+ | * Always ensure that formatting does not interfere with image integrity/ | ||
* Double-check to make sure that all journal guidelines were followed and that the image is suitable for publication. | * Double-check to make sure that all journal guidelines were followed and that the image is suitable for publication. | ||
- | * Send the images with a description of changes to the project manager of the task. | + | * Send the images with a description of changes to the project manager of the task. |
---- | ---- | ||
- | ===Some additional points to remember=== | + | === Some additional points to remember === |
* Preferred format for image export/ | * Preferred format for image export/ | ||
- | * All images should be tightly cropped with minimal/no white space around them. This also helps to reduce file size. It can also help to create a transparent background if the image has a lot of nonessential white space (reduces file size and may help with other image editing procedures). | + | * All images should be tightly cropped with minimal/no white space around them. This also helps to reduce file size. It can also help to create a transparent background if the image has a lot of nonessential white space (reduces file size and may help with other image editing procedures). |
- | * For multipanel figures, whenever possible ensure that all images that make-up the panel are the same width and height. This can be easily achieved in photoshop/ | + | * For multipanel figures, whenever possible ensure that all images that make-up the panel are the same width and height. This can be easily achieved in photoshop/ |
* Pay close attention to the charges for colored figures if applicable, some clients may have budget constraints. Inform the project manager about the color charges. If you are the project manager, inform the client about the color charges. | * Pay close attention to the charges for colored figures if applicable, some clients may have budget constraints. Inform the project manager about the color charges. If you are the project manager, inform the client about the color charges. | ||
* Some journals also prefer black and white (greyscale) images unless color is absolutely necessary for that particular image. | * Some journals also prefer black and white (greyscale) images unless color is absolutely necessary for that particular image. | ||
- | * A sans-serif font such as Arial is generally preferred when embedding text in the image. | + | * A sans-serif font such as Arial is generally preferred when embedding text in the image. |
- | * Ensure consistent font type and size across images for the same manuscript/ | + | * Ensure consistent font type and size across images for the same manuscript/ |
- | * If using objects in the image (arrows, asterisks etc.) ensure that they are consistent in size and usage. | + | * If using objects in the image (arrows, asterisks etc.) ensure that they are consistent in size and usage. |
- | * Most journals will also require that any patient identifying information be hidden in images. | + | * Most journals will also require that any patient identifying information be hidden in images. |
- | * When making PRISMA flowcharts, it is good practice to cross-check all numbers in the manuscript/ | + | * When making PRISMA flowcharts, it is good practice to cross-check all numbers in the manuscript/ |
* You will also want to make sure that all figures are of high enough resolution, which is usually a minimum of 600 dpi. To check the resolution in Gimp, go to Image > Print Size. | * You will also want to make sure that all figures are of high enough resolution, which is usually a minimum of 600 dpi. To check the resolution in Gimp, go to Image > Print Size. | ||
* Many journals will want you to upload figures as .tiff files. To export as a .tiff file in Gimp, go to File > Export As > Select File Type By Extension. | * Many journals will want you to upload figures as .tiff files. To export as a .tiff file in Gimp, go to File > Export As > Select File Type By Extension. | ||
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//Creating a .tiff image in Gimp.// | //Creating a .tiff image in Gimp.// | ||
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