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- | ====== Formatting Figures ====== | + | ====== |
+ | === Introduction === | ||
- | ===Introduction=== | + | Ensuring that figures/ |
- | Ensuring that figures/ | + | |
- | + | ||
- | Note: This is not an exhaustive tutorial and some self-education may be required in order to become proficient with image editing software. Contact John Pederson (jpederson@supedit.com) for any questions regarding image editing or related software usage. | + | |
---- | ---- | ||
- | ===Getting started=== | + | === Installing GIMP === |
- | - Install GIMP. GIMP is a free and open-source image editing software for image manipulation and editing (https:// | + | |
- | - Windows 10: https:// | + | |
- | - Mac: https:// | + | |
- | - Task-by-task tutorials | + | |
- | - General tutorial for beginners: | + | |
- | + | ||
- | * Adjust your Microsoft PowerPoint settings to export images at high resolution of your choice. The following video tutorial demonstrates how to do this: https://www.youtube.com/ | + | |
- | The highest resolution supported by Microsoft 365 is 1000dpi. The flip-side to setting a 1000dpi resolution is the large file size of all exported images. In addition, not all journals require a 1000dpi resolution for all types of images. So once exported, it may be desirable to change | + | |
- | | + | |
- | A PRISMA diagram should be included | + | |
+ | - Task-by-task tutorials | ||
+ | | ||
- | | + | === PowerPoint Settings === |
+ | |||
+ | | ||
+ | * The highest resolution supported by Microsoft 365 is 1000 dpi. The disadvantage of setting | ||
---- | ---- | ||
- | ===Standard Operating Procedure=== | + | === PRISMA diagrams ==== |
- | * Carefully read journal instructions before any photo editing task. Make sure to strictly adhere to all requirements noted in the journal’s guidelines for authors. Note the following details: | + | * Download and save the PRISMA diagram template: [[http:// |
+ | |||
+ | A PRISMA diagram should be included for all systematic reviews and meta-analyses. Some journals require PRISMA diagrams | ||
+ | |||
+ | ---- | ||
+ | |||
+ | === Standard Operating Procedures === | ||
+ | |||
+ | * Maximum number of figures allowed in the main manuscript | ||
* Required file format for different types of artwork | * Required file format for different types of artwork | ||
- | * Requirements for file naming | + | * Requirements for naming |
* Requirements for maximum file sizes (e.g., maximum of 50 MB per file) | * Requirements for maximum file sizes (e.g., maximum of 50 MB per file) | ||
- | * Required font styles | + | * Required font styles |
* Resolution for each type of artwork | * Resolution for each type of artwork | ||
* Recommended/ | * Recommended/ | ||
- | * Recommended/ | + | * Recommended/ |
* Color scheme (RGB, CMYK, Greyscale, etc.) | * Color scheme (RGB, CMYK, Greyscale, etc.) | ||
* Maximum number of panels allowed | * Maximum number of panels allowed | ||
* Preferred labeling scheme for panels (e.g., “left” and “right” specified in the figure legend with no labels in the image vs. “A” and “B” shown directly in the image) | * Preferred labeling scheme for panels (e.g., “left” and “right” specified in the figure legend with no labels in the image vs. “A” and “B” shown directly in the image) | ||
- | * Maximum number of figures allowed in the main manuscript (if applicable) | + | |
---- | ---- | ||
- | ===Method of submitting files=== | + | === Method of submitting files === |
- | * Check that the files sent by the project manager are suitable for image editing and are the highest quality available; sometimes you may need more information or original high-resolution files. This step also helps with setting a time estimate/ | + | |
- | * Save the original files and edited files separately and upload them to the relevant client folder in the SME Shared Projects Drive; they may be required later or for a resubmission. Within the client folder, create a subfolder labeled “Figures” to store figures. | + | * Check that the files sent by the project manager are suitable for image editing and are of the highest quality available; sometimes you may need more information or original high-resolution files. This step also helps with setting a time estimate/ |
- | * Enact basic journal requirements. Most editing tasks will require a combination of the tools and functions described in Section I. | + | * Save the original files and edited files separately and upload them to the relevant client folder in the SME Shared Projects Drive; they may be required later or for a resubmission. Within the client folder, create a subfolder labeled “Figures” to store figures. |
- | * Generally make the figures look clean and with good aesthetic. For example, you may need to resize certain elements, change color scheme, remove wordy or extraneous bits, etc. Clarity (e.g., figure is completely readable in its final size and resolution) and consistency (e.g., same font styles are used throughout the figure) are your two best friends when it comes to proper image editing. | + | * Enact basic journal requirements. Most editing tasks will require a combination of the tools and functions described in Section I. |
- | * Always make sure that image quality did not get impaired when making adjustments. An easy/ | + | * Always make sure that image quality did not get impaired when making adjustments. An easy/ |
- | * Always ensure that formatting does not interfere with image integrity/ | + | * Always ensure that formatting does not interfere with image integrity/ |
* Double-check to make sure that all journal guidelines were followed and that the image is suitable for publication. | * Double-check to make sure that all journal guidelines were followed and that the image is suitable for publication. | ||
- | * Send the images with a description of changes to the project manager of the task. | + | * Send the images with a description of changes to the project manager of the task. |
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- | ===Some additional points to remember=== | + | === Some additional points to remember === |
- | * Preferred format for image export/ | + | |
- | * All images should be tightly cropped with minimal/no white space around them. This also helps to reduce file size. It can also help to create a transparent background if the image has a lot of nonessential white space (reduces file size and may help with other image editing procedures). | + | * Preferred format for image export/ |
- | * For multipanel figures, whenever possible ensure that all images that make-up the panel are the same width and height. This can be easily achieved in photoshop/ | + | * All images should be tightly cropped with minimal/no white space around them. This also helps to reduce file size. It can also help to create a transparent background if the image has a lot of nonessential white space (reduces file size and may help with other image editing procedures). |
- | * Pay close attention to the charges for colored figures if applicable, some clients may have budget constraints. Inform the project manager about the color charges. If you are the project manager, inform the client about the color charges. | + | * For multipanel figures, whenever possible ensure that all images that make up the panel are the same width and height. This can be easily achieved in photoshop/ |
- | * Some journals | + | * Pay close attention to the charges for colored figures if applicable. If you are the project manager, inform the client about the color charges. |
- | * A sans-serif font such as Arial is generally preferred when embedding text in the image. | + | * Some journals prefer black and white (greyscale) images unless color is absolutely necessary for that particular image. |
- | * Ensure consistent font type and size across images for the same manuscript/ | + | * A sans-serif font such as Arial is generally preferred when embedding text in the image. |
- | * If using objects in the image (arrows, asterisks etc.) ensure that they are consistent in size and usage. | + | * Ensure consistent font type and size across images for the same manuscript/ |
- | * Most journals will also require that any patient identifying information be hidden in images. | + | * If using objects in the image (arrows, asterisks etc.) ensure that they are consistent in size and usage. |
- | * When making PRISMA flowcharts, it is good practice to cross-check all numbers in the manuscript/ | + | * Most journals will also require that any patient identifying information be hidden in images. |
- | * You will also want to make sure that all figures are of high enough resolution, which is usually a minimum of 600 dpi. To check the resolution in Gimp, go to Image > Print Size. | + | * When making PRISMA flowcharts, it is good practice to cross-check all numbers in the manuscript/ |
- | * Many journals will want you to upload figures as .tiff files. To export as a .tiff file in Gimp, go to File > Export As > Select File Type By Extension. | + | |
{{: | {{: | ||
//Creating a .tiff image in Gimp.// | //Creating a .tiff image in Gimp.// | ||
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