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--- wiki:autolit:access [2023/11/21 12:02]
jthurnham [Adding Users]
+++ wiki:autolit:access [2024/05/14 13:10] (current)
jthurnham [Adding your Organization to a Nest: Synthesis]
@@ Line 1: / Line 1: @@
 ====== Managing Nest Access ======
-This page describes how to collaborate with other users on AutoLit or Synthesis. In general we recommend granting Organizational access, as it simplifies access management across large groups of people. Access may be granted to individual users for smaller projects or for one-time access.
+This page describes how to collaborate with other users on AutoLit or Synthesis. In general, we recommend granting Organizational access, as it simplifies access management across large groups of people. Access may be granted to individual users for smaller projects or for one-time access.
-Collaboration is not available to free tier users; any organization or user added to your nest must have a license.
+<WRAP center round important 60%>
+Please note, collaboration is not available to free tier users; any organization or user added to your nest must have a license.
+</WRAP>
-===== Organizational Access and Ownership =====
-Adding an Organization to a Nest in the [[:wiki:autolit:admin:configure|Settings page]] automatically gives User-level access to that Nest to all members of the Organization.
+===== Organizational Access and Ownership of a Nest =====
-=== To manage Organizational membership: ===
+==== How Organizational Ownership works ====
-See the [[:wiki:autolit:admin:settings:orgs|Organization Management]] page.
+Only one Organization can own a nest. Nests created by Organization members are automatically "owned" by that Organization, or Organizational Ownership can be given by the Nest Owner. If an Organization owns a nest, any Organizational Owner or Admin are automatically made [[:wiki:autolit:access#individual_access_privilegesadmin_vs_user|Admins]] on the nest, and the nest is listed on the Organization Management page.
-=== To add Organizations to a Nest: ===
+By owning the nest, the Organization automatically has its [[:wiki:autolit:admin:settings:orgs:templates|]] populated into the nest. The nest's hierarchy will also be available to be added and/or edited to become a [[:wiki:autolit:admin:settings:orgs:templates#tagging_hierarchy_templates|Hierarchy Template]]. Learn more [[https://wiki.nested-knowledge.com/doku.php?id=wiki:autolit:admin:settings:orgs#how_organizational_ownership_works|here.]]
-See the [[:wiki:autolit:admin:settings:orgs#adding_an_organization_to_a_nest|Add Organizations]] section.
+==== Organization vs. Nest Access ====
-=== To give an Organization Ownership of a Nest: ===
+Adding an organization to a nest in the [[:wiki:autolit:admin:configure|Settings page]] automatically gives access to that nest to **all members** of the organization. For each member, the nest access level is the same as their organization access level (see Organization --> Manage Users). In other words, if you are an admin in the organization, you will automatically become a nest admin for any nest the organization owns. This cannot be individually toggled in each nest in the direction of demoting an admin to a user, however, you may upgrade an organization user to an admin within a specific nest. See below for further instructions on adding individual users to a nest and assigning their access level/role.
-See the [[:wiki:autolit:admin:settings:orgs#giving_an_organization_ownership_of_a_nest|Organizational Ownership]] section.
+For more information on managing organizations, see the [[:wiki:autolit:admin:settings:orgs|Organization Management]] page.
-===== Adding Users =====
+==== Adding your Organization to a Nest: AutoLit ====
-\\
+To add an organization to a nest (AutoLit or Synthesis), you must be either 1. the individual nest owner or 2. an admin of the nest (only these user types have access to nest settings):
-//**Only Owners and Admins have access to the Admin tab, where users are managed.** //
+{{ :undefined:screenshot_2023-11-30_at_17.38.02.png?nolink |}}
-==== 1. Select the Nest of interest ====
+After navigating to nest settings, toggle "Organization" and "AutoLit." Click "Add organization" to open the dropdown list of organizations you are a member of. Select your organization-- if you do not see any results in the dropdown, visit Manage Organizations to ensure you have accepted your organization invite or contact your organization admin to ensure they have invited you to the organization. Once selected, the organization will be added to the Collaborators list.
-From the AutoLit page, click on the Nest you would like to add the user to.
+By default, the "Nest Owner" dropdown will be blank. **This is because multiple organizations may be added to, and therefore access, a singular nest, but only one may the be nest owner.** To assign your organization as nest owner, click the drop down and select "Owner." This provides automatic access to both AutoLit and Synthesis of the nest.
-----
+{{ :undefined:screenshot_2023-11-30_at_17.48.11.png?nolink |}}
-==== 2. Click "Settings" Tab ====
+Now your organization has been granted ownership of the nest on the AutoLit side, its members may contribute to all parts of the internal workflow. It will also now be listed under "Nests" within your Organization Management page.
-Hover over the Nest Menu and select "Settings" (see red box below).
+{{ :undefined:screenshot_2023-11-30_at_17.50.50.png?nolink |}}
-----
+To add an organization to strictly the Synthesis side of the nest, see below.
-==== 3. Invite Users ====
+==== Adding your Organization to a Nest: Synthesis ====
-=== 3a. Open Invite Collaborators modal ===
+After navigating to nest settings, toggle "Organization" and "Synthesis" instead of AutoLit. If your nest is public, you will receive a warning, meaning anyone can access your nest's Synthesis and there is no need to add an organization to view it. Alternatively, if you prefer your nest to be private, this can be toggled in Settings.
-Click the "Invite User" button, which will open a modal:
+Next, "Add Organization." The key difference here to AutoLit access is, since Synthesis access is restricted to viewing and sharing the outputs, there is no access level to be toggled. Any organization(s) added to Synthesis will not be able to see or edit any parts of AutoLit in the nest.
-{{  :wiki:autolit:admin:settings:img15.png?nolink&  }}
+For more information on adding organizations to a nest, see the [[:wiki:autolit:admin:settings:orgs#adding_an_organization_to_a_nest|Add Organizations]] section.
-=== 3b. Enter the User's email ===
+==== Adding Collaborator Organizations to a Nest ====
-Once the modal opens, type in the full email address of the User you want to invite:
+Currently you cannot add an organization to a nest unless you, the user, are a part of that organization. If you wish to grant access to an external organization within nests of your choice, you can create a collaboration between your organizations. Learn more on [[wiki:autolit:access:collaborations|how to add collaboration organizations to your nests.]]
-{{  :wiki:autolit:admin:settings:img16.png?nolink&  }}
+===== Adding Individual Users =====
-=== 3c. Select the Access Level ===
+If you wish to add individually subscribed users that are not part of your organization, you may do so in the same section of nest settings. First, toggle "User" and, depending on whether you're giving access to AutoLit or Synthesis, toggle "AutoLit" or "Synthesis."
-From the drop-down, give the invited user privileges to access:
+Click "Invite Users" which will open a modal:
-  * AutoLit as a User,
+{{ :undefined:screenshot_2023-12-04_at_17.02.25.png?nolink |}}
-  * AutoLit as an Admin, or
-  * Synthesis only (only relevant if the nest's Synthesis has not been [[:wiki:autolit:admin:configure#synthesis|made public]]).
-=== 3d. Send Invite ===
+Type in the user's email, select their access level and click invite. This will send them an email to accept the invite, they will also be prompted to create an account, subscribe or join an existing organization to continue. Once an account is created, they can also access pending invites on the [[https://nested-knowledge.com/manage/organization|Organizations page]]. You can always change the individual user's access level later. Their name and email will appear in the Collaborators list once they have accepted the invite.
-When completed, select "Invite User" (upper right) to generate an invite email.
+Note: individual users added with AutoLit access must have a subscription, while those added with Synthesis Only access (provided the nest is public) are not required to have a subscription.
-Once added, the user's email will be added to the Pending Invites list; if they already have a Nested Knowledge account, their email will have a check mark next to it.
+===== Individual Access Privileges: Admin vs. User =====
-=== 3e. User Response ===
-In order to confirm access privileges, the user will have to:
-  * If not yet a Nested Knowledge account-holder, create an account;
-  * Click the access link in the email
-Until the user has responded, they will be listed on the modal as a Pending User; you can check this to see whether your invite was accepted.
-Once a User has accepted privileges, they will show up in the Collaborators list!
-----
-==== 4. Altering User / Admin Privileges ====
-To adjust the role of a user after they have been added to the nest, use the Collaborators page. Using the blue dropdown arrows in the Role column, you can choose to make the person an Admin.
-{{  :wiki:autolit:admin:settings:img17.png?nolink&  }}
-==== 5. Changing Ownership ====
 If you are the Owner of a nest, you can identify a different collaborator as Owner, but this **will irrevocably revert you to an Admin**!
-===== Individual Access Privileges: Admin vs. User =====
 **//Admins//**  can perform any function in the Admin tab:

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