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wiki:guide:submit:figures [2021/10/27 18:38]
tiffany
wiki:guide:submit:figures [2022/01/21 19:03]
bmk
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-====== Formatting Figures ======+====== Formatting the Figures ======
  
-=== Introduction ===+===   ===
  
-Ensuring that figures/images are properly formatted prior to journal submission saves time, effort, and money. Manuscripts that are submitted with improper formatting are often sent back to the author for revision, potentially weeks after the manuscript was first submitted. Image editing/manipulation can be a technically challenging task and requires a high level of attention to detail. +===== Installing GIMP =====
- +
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- +
-=== Installing GIMP ===+
  
   * GIMP is a free and open-source image editing software for image manipulation and editing ([[https://www.gimp.org/|https://www.gimp.org/]]). For the purposes of figure editing, you will not need to use all of the features available in GIMP. However, the most frequently used features are image cropping, resizing, changing resolution, saving in different formats to preserve quality, adding text/shapes, etc. They can be learned via online tutorials. Below are some links to helpful videos for getting started:   * GIMP is a free and open-source image editing software for image manipulation and editing ([[https://www.gimp.org/|https://www.gimp.org/]]). For the purposes of figure editing, you will not need to use all of the features available in GIMP. However, the most frequently used features are image cropping, resizing, changing resolution, saving in different formats to preserve quality, adding text/shapes, etc. They can be learned via online tutorials. Below are some links to helpful videos for getting started:
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   - General tutorial for beginners: [[https://www.youtube.com/results?search_query=gimp+tutorial|https://www.youtube.com/results?search_query=gimp+tutorial]]   - General tutorial for beginners: [[https://www.youtube.com/results?search_query=gimp+tutorial|https://www.youtube.com/results?search_query=gimp+tutorial]]
  
-=== PowerPoint Settings ===+===== PowerPoint Settings =====
  
   * Adjust your Microsoft PowerPoint settings to export images at the resolution of your choice. The following video tutorial demonstrates how to do this: [[https://www.youtube.com/watch?v=TEFJBeZmsCI&ab_channel=SlideCow|https://www.youtube.com/watch?v=TEFJBeZmsCI&ab_channel=SlideCow]]   * Adjust your Microsoft PowerPoint settings to export images at the resolution of your choice. The following video tutorial demonstrates how to do this: [[https://www.youtube.com/watch?v=TEFJBeZmsCI&ab_channel=SlideCow|https://www.youtube.com/watch?v=TEFJBeZmsCI&ab_channel=SlideCow]]
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 ---- ----
  
-=== PRISMA diagrams ====+===== PRISMA diagrams ====
   * Download and save the PRISMA diagram template: [[http://prisma-statement.org/PRISMAStatement/FlowDiagram|http://prisma-statement.org/PRISMAStatement/FlowDiagram]].   * Download and save the PRISMA diagram template: [[http://prisma-statement.org/PRISMAStatement/FlowDiagram|http://prisma-statement.org/PRISMAStatement/FlowDiagram]].
  
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 ---- ----
  
-=== Standard Operating Procedures ===+===== Check journal for figure requirements: =====
  
-  * Maximum number of figures allowed in the main manuscript +  * Maximum number of figures allowed in the main manuscript
   * Required file format for different types of artwork   * Required file format for different types of artwork
   * Requirements for naming figure files   * Requirements for naming figure files
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   * Maximum number of panels allowed   * Maximum number of panels allowed
   * Preferred labeling scheme for panels (e.g., “left” and “right” specified in the figure legend with no labels in the image vs. “A” and “B” shown directly in the image)   * Preferred labeling scheme for panels (e.g., “left” and “right” specified in the figure legend with no labels in the image vs. “A” and “B” shown directly in the image)
-  
  
 ---- ----
  
-=== Method of submitting files ===+===== Helpful tips: =====
  
-  * Check that the files sent by the project manager are suitable for image editing and are of the highest quality available; sometimes you may need more information or original high-resolution files. This step also helps with setting a time estimate/deadline+  * Check that the files are suitable for image editing and are of the highest quality available; sometimes you may need more information or original high-resolution files. 
-  * Save the original files and edited files separately and upload them to the relevant client folder in the SME Shared Projects Drive; they may be required later or for a resubmission. Within the client folder, create a subfolder labeled “Figures” to store figures. +  * Save the original files and edited files separately. 
-  * Enact basic journal requirements. Most editing tasks will require a combination of the tools and functions described in Section I+  * Always make sure that image quality does not get impaired when making adjustments. An easy way to do this is by zooming in on specific elements and seeing if they are blurry compared to the original image at the same magnification.
-  * Always make sure that image quality did not get impaired when making adjustments. An easy/qualitative way to do this is by zooming in on specific elements and seeing if they are blurry compared to the original image at the same magnification.+
   * Always ensure that formatting does not interfere with image integrity/results that the image is portraying. This is especially important if changing the color scheme of the image.   * Always ensure that formatting does not interfere with image integrity/results that the image is portraying. This is especially important if changing the color scheme of the image.
   * Double-check to make sure that all journal guidelines were followed and that the image is suitable for publication.   * Double-check to make sure that all journal guidelines were followed and that the image is suitable for publication.
-  * Send the images with a description of changes to the project manager of the task. 
  
 ---- ----
  
-=== Some additional points to remember ===+===== Some additional points to remember: =====
  
   * Preferred format for image export/saving edited images is .tiff (unless otherwise specified).To export as a .tiff file in Gimp, go to File > Export As > Select File Type By Extension.   * Preferred format for image export/saving edited images is .tiff (unless otherwise specified).To export as a .tiff file in Gimp, go to File > Export As > Select File Type By Extension.
   * All images should be tightly cropped with minimal/no white space around them. This also helps to reduce file size. It can also help to create a transparent background if the image has a lot of nonessential white space (reduces file size and may help with other image editing procedures).   * All images should be tightly cropped with minimal/no white space around them. This also helps to reduce file size. It can also help to create a transparent background if the image has a lot of nonessential white space (reduces file size and may help with other image editing procedures).
   * For multipanel figures, whenever possible ensure that all images that make up the panel are the same width and height. This can be easily achieved in photoshop/GIMP.   * For multipanel figures, whenever possible ensure that all images that make up the panel are the same width and height. This can be easily achieved in photoshop/GIMP.
-  * Pay close attention to the charges for colored figures if applicable. If you are the project manager, inform the client about the color charges.+  * Pay close attention to the charges for colored figures if applicable.
   * Some journals prefer black and white (greyscale) images unless color is absolutely necessary for that particular image.   * Some journals prefer black and white (greyscale) images unless color is absolutely necessary for that particular image.
   * A sans-serif font such as Arial is generally preferred when embedding text in the image.   * A sans-serif font such as Arial is generally preferred when embedding text in the image.
-  * Ensure consistent font type and size across images for the same manuscript/project.+  * Ensure consistent font type and size across all images.
   * If using objects in the image (arrows, asterisks etc.) ensure that they are consistent in size and usage.   * If using objects in the image (arrows, asterisks etc.) ensure that they are consistent in size and usage.
   * Most journals will also require that any patient identifying information be hidden in images.   * Most journals will also require that any patient identifying information be hidden in images.
   * When making PRISMA flowcharts, it is good practice to cross-check all numbers in the manuscript/excel sheet if they are available.   * When making PRISMA flowcharts, it is good practice to cross-check all numbers in the manuscript/excel sheet if they are available.
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wiki/guide/submit/figures.txt · Last modified: 2022/01/21 22:05 by erin.sheffels