Nested Knowledge

Bringing Systematic Review to Life

User Tools

Site Tools

Trace: • Organizational Templates
wiki:policies:regulatory

Differences

This shows you the differences between two versions of the page.

Link to this comparison view

Both sides previous revision Previous revision
Next revision 		Previous revision
wiki:policies:regulatory [2023/10/04 03:47]
katcow 		wiki:policies:regulatory [2023/10/05 02:27] (current)
kholub
Line 11: Line 11:
       * Biometric data uniquely identifies a person (e.g. facial id or fingerprint)       * Biometric data uniquely identifies a person (e.g. facial id or fingerprint)
   * **Controller **- Determines how data is processed.   * **Controller **- Determines how data is processed.
-  * **Processor **- Processes data on behalf of another entitied.+  * **Processor **- Processes data on behalf of another entity.
   * **Subprocessor**  - Processes data on behalf of another processor   * **Subprocessor**  - Processes data on behalf of another processor
-<WRAP left round tip 72%> \\ **Question:**  Who is the data subject, processor, controller, and subprocessor in this example? \\ Nested Knowledge orders buisiness cards for employees. A printing business, ACMEPrints, prints the business cards with the name and contact information of Nested Knowledge's employees. A cloud provider Cumulus Web Services hosts a database containing ACMEPrint's customers and their employees' contact information.+<WRAP left round tip 99%> \\ **Question:**  Who is the data subject, processor, controller, and subprocessor in this example? \\ Nested Knowledge orders buisiness cards for employees. A printing business, ACMEPrints, prints the business cards with the name and contact information of Nested Knowledge's employees. A cloud provider Cumulus Web Services hosts a database containing ACMEPrint's customers and their employees' contact information.
  
 **Answer:**  Nested Knowledge is the controller, the employees are the data subjects, ACMEPrint is the processor, and Cumulus Web Services is the sub-processor. \\ </WRAP> **Answer:**  Nested Knowledge is the controller, the employees are the data subjects, ACMEPrint is the processor, and Cumulus Web Services is the sub-processor. \\ </WRAP>
  
-----+**Scope: **GDPR applies to the processing or controlling (by companies in ANY location) of personal data belonging to data subjects in the EU. 
 + 
 +  * A US company **processing data on its EU users**  falls under GDPR, even when no payment is made for the company services 
 +  * A US company** handling data on employees and contractors in the EU **is bound by GDPR. 
 +      * This includes non-residents and non-citizens physically located in the EU.
  
 ===== I. GDPR Data Processing ===== ===== I. GDPR Data Processing =====
  
-Nested Knowledge is committed to processing data in a lawful, fair, and transparent manner for explicity and legitimate purposes. Nested Knowledge will do what it reasonable can do make sure data is accurate and up to date.+Nested Knowledge is committed to processing data in a lawful, fair, and transparent manner for explicit and legitimate purposes. Nested Knowledge will make all reasonable effort make sure data is accurate and up to date.
  
   * **Sensitive Data **- Nested Knowledge does not process sensitive data (high-risk data) at this time.   * **Sensitive Data **- Nested Knowledge does not process sensitive data (high-risk data) at this time.
-  * **Use of photos **- we have developed a [[:wiki:policies:regulatory:photos|Photo Policy]] describing our use of photos.+  * **Use of Photos **- User may voluntarily upload photos (see [[:wiki:policies:regulatory:photos|Photo Policy]]).
 ==== Technical and Organizational Measures (TOMS) ==== ==== Technical and Organizational Measures (TOMS) ====
  
Line 44: Line 48:
 ===== II. Data Protection Impact Assessment ===== ===== II. Data Protection Impact Assessment =====
  
-Before processing personal information that may result in a high riskt to data subjects, Nested Knowledge employees will undergo a Data Protection Impact Assessment (DPIA), as described in our [[:wiki:policies:infosec#data_protection_impact_analysis_plan|Data Protection Policy.]]+Before processing personal information that may result in a high risk to data subjects, Nested Knowledge employees will undergo a Data Protection Impact Assessment (DPIA), as described in our [[:wiki:policies:infosec#data_protection_impact_analysis_plan|Data Protection Policy.]]
  
 <WRAP center round tip 90%> \\ **Question: **a new Marketing intern would like to target LinkedIn Ad campaigns based on customers' political affiliation, derived by analyzing public voting records. Can the intern do so? \\ **Answer: **No, political affiliation is sensitive personal data. To consider proceeding, the marketing team must complete and document a DPIA that evaluates the lawful basis for processing, potential harms, risk reduction, and other details. \\ </WRAP> <WRAP center round tip 90%> \\ **Question: **a new Marketing intern would like to target LinkedIn Ad campaigns based on customers' political affiliation, derived by analyzing public voting records. Can the intern do so? \\ **Answer: **No, political affiliation is sensitive personal data. To consider proceeding, the marketing team must complete and document a DPIA that evaluates the lawful basis for processing, potential harms, risk reduction, and other details. \\ </WRAP>
Line 56: Line 60:
 ==== Data Subject Rights ==== ==== Data Subject Rights ====
  
-Individual’s have a right to access any personal information that Nested Knowledge processes about them and to request information about:+Individuals have a right to access any personal information that Nested Knowledge processes about them and to request information about:
  
   * what personal data we hold about them   * what personal data we hold about them
Line 76: Line 80:
 We have revised our consent mechanisms for obtaining personal data, ensuring that individuals understand what they are providing, why and how we use it and giving clear, defined ways to consent to us processing their information. We have revised our consent mechanisms for obtaining personal data, ensuring that individuals understand what they are providing, why and how we use it and giving clear, defined ways to consent to us processing their information.
  
-  * **Direct Marketing **- Our direct marketing includes clear opt-in mechanisms for marketing subscriptions and a clear notice and method for opting out o on all subsequent marketing materials.+  * **Direct Marketing **- Our direct marketing includes clear opt-in mechanisms for marketing subscriptions and a clear notice and method for opting out on all subsequent marketing materials.
   * **Cookies**  - We do not use marketing or analytics cookies.   * **Cookies**  - We do not use marketing or analytics cookies.
 ==== Communicating Updates ==== ==== Communicating Updates ====
Line 86: Line 90:
 Nested Knowledge is obligated to report information on data breaches and mitigations to the required government agencies as well as reporting information of data breaches to the affected parties. Our [[:wiki:policies:incident|Incident Response]] policy ensure that we have safeguards in place to identify, assess, investigate and report any personal data breach as early as possible. We inform clients of breaches in accordance with our [[:wiki:policies:escalation|Escalation Policy]]. Nested Knowledge is obligated to report information on data breaches and mitigations to the required government agencies as well as reporting information of data breaches to the affected parties. Our [[:wiki:policies:incident|Incident Response]] policy ensure that we have safeguards in place to identify, assess, investigate and report any personal data breach as early as possible. We inform clients of breaches in accordance with our [[:wiki:policies:escalation|Escalation Policy]].
  
-===== V. Statement on Sub-processors =====+===== V. Statement on Subprocessors =====
  
-As described in the[[:wiki:policies:third_party|Third Party Policy]] Nested Knowledge maintains a [[:wiki:policies:third_party#summary_of_sub-processors|List of Subprocessors]] and Third Party providers. We updated the list on an ongoing promptly when a change in subprocessors occurse. \\+As described in the[[:wiki:policies:third_party|Third Party Policy]] Nested Knowledge maintains a [[:wiki:policies:third_party#summary_of_sub-processors|List of Subprocessors]] and Third Party providers. We update the list on an ongoing basis when a change in subprocessors occurs. \\
  \\  \\
-New contracts with third parties incorporate data protection adn data breach notice requirements.+New contracts with subprocessors and subcontractors will incorporate data protection and data breach notice requirements.
  
-===== VII. GDPR Roles and Accountability =====+===== VI. GDPR Roles and Accountability =====
  
   * **Data Protection Officer**  - See the [[:wiki:policies:infosec#data_protection_officer_dpo|Data Protection Officer]] section of our Information Security policy. Nested Knowledge's Data Protection Officer is responsible for promoting awareness of the GDPR across the organization, assessing our GDPR compliance, identifying any gap areas and implementing the new policies, procedures and measures   * **Data Protection Officer**  - See the [[:wiki:policies:infosec#data_protection_officer_dpo|Data Protection Officer]] section of our Information Security policy. Nested Knowledge's Data Protection Officer is responsible for promoting awareness of the GDPR across the organization, assessing our GDPR compliance, identifying any gap areas and implementing the new policies, procedures and measures
Line 106: Line 110:
 |K. Cowie|05/21/2023|Minor revisions| |K. Cowie|05/21/2023|Minor revisions|
 |K. Cowie|01/24/2022|Minor revisions| |K. Cowie|01/24/2022|Minor revisions|
-|K. Holub|01/11/2022|Sub-processors|+|K. Holub|10/04/2023|Copy edits|
 |K. Kallmes|11/19/2021|2021 version finalized and signed off| |K. Kallmes|11/19/2021|2021 version finalized and signed off|
  
wiki/policies/regulatory.1696391225.txt.gz · Last modified: 2023/10/04 03:47 by katcow

Page Tools

Except where otherwise noted, content on this wiki is licensed under the following license: CC Attribution-Share Alike 4.0 International
CC Attribution-Share Alike 4.0 International Donate Powered by PHP Valid HTML5 Valid CSS Driven by DokuWiki