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wiki:policies:document_retention [2023/11/13 19:33]
katcow [Data Destruction] 		wiki:policies:document_retention [2023/12/18 14:19] (current)
katcow
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 Digital records include contracts, operating agreements, tax returns, emails, chats, voice messages, invoices, meeting notes, presentations, scanned documents submitted by employees or external sources, and social media posts. Digital records include contracts, operating agreements, tax returns, emails, chats, voice messages, invoices, meeting notes, presentations, scanned documents submitted by employees or external sources, and social media posts.
  
-Physical records may include contracts and completed tax forms.+Nested Knowledge does not process any physical documents except for checks and remittance notices. Nested Knowledge processes checks for existing enterprise customers. Checks and remittance notices are to be shredded 90 days after deposit. If document processing activities change, Nested Knowledge will revise this policy based upon the risk of the data contained in the new documents.
  
 ===== III. Policy ===== ===== III. Policy =====
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 Data records will be retained only as necessary for the performance of services, honoring of a contract, or legal obligations. Data that is no longer needed will be destroyed. As described in the [[:wiki:policies:infosec#backup_plan|Backup Policy]], we permanently delete user data 60 days after account deletion. Data records will be retained only as necessary for the performance of services, honoring of a contract, or legal obligations. Data that is no longer needed will be destroyed. As described in the [[:wiki:policies:infosec#backup_plan|Backup Policy]], we permanently delete user data 60 days after account deletion.
  
-Upong voluntary or involuntary termination, confidential data and personal data located on physical devices, such as employee laptops, must be deleted uwith 48 hours. Nested Knowledge prohibits the use of removable media and paper for storing confidential or personal data.+Upon voluntary or involuntary termination, confidential data and personal data located on physical devices, such as employee laptops, must be deleted within 48 hours. Terminated Employees keep the computer after the computer has been** remotely wiped **using our Mobile Device Management platform, Mosyle. Mosyle's erase function acts when the device is on and connected to Wi-Fi. To ensure compliance, we do not grant severance pay until the laptop has been wiped.
  
 +Nested Knowledge prohibits the use of removable media and paper for storing confidential or personal data. Employees and contractor may not print out documents contacting clients' confidential information.
  
 ==== Communication and Compliance ==== ==== Communication and Compliance ====
wiki/policies/document_retention.1699904035.txt.gz ยท Last modified: 2023/11/13 19:33 by katcow

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